Risk Management & Insurance


Transportation

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Aircraft Charters

A University aircraft charter involves the exclusive use of an airplane by the University. Departments or University employees who wish to charter an aircraft to conduct University business must work with the Risk Management Office and Procurement Services to get it approved.

  1. The department must submit a completed Application to Charter Aircraft to Procurement Services and the Risk Management Office.
  2. Procurement Services will do a Purchase Requisition, Purchase Order, and Aircraft Charter Agreement based upon the information provided in the Application to Charter Aircraft.
  3. The Chancellor must approve all aircraft charters.
  4. All other requirements of Business & Finance Bulletin G-28 and Business & Finance Bulletin BUS-63 shall apply.

Aircraft Charter Insurance Requirements

UC requires charter aircraft operators to provide a certificate of insurance as evidence that the operator carries Aircraft Liability insurance, combined single limit coverage for bodily injury, property damage, and passenger liability as shown:

  1. General Aviation Aircraft (non-roto) 3rd Level, Non-scheduled (w/max. 20 seating capacity): $10,000,000 CSL
  2. Roto Wing Helicopters (max 10 occupancy): $10,000,000 CSL
  3. Air Ambulance (fixed or roto): $10,000,000 CSL
  4. Private Aircraft (General Aviation only) - Single Engine Piston fixed wing: $2,000,000 CSL
  5. Private Aircraft (General Aviation only) - Multi Engine Piston fixed wing: $10,000,000 CSL
  6. Jet Turbo Fixed Wing (with up to 12 seats including crew): $50,000,000 CSL
  7. Aircraft (with 13 - 40 seats including crew): $200,000,000 CSL
  8. Aircraft (over 40 total seats, including crew): $500,000,000 CSL
  9. The coverage shall name the Regents of the University of California, its officers, agents, and employees as additional insured, and contain a waiver of subrogation in favor of The Regents of the University of California, its officers, agents, and employees. The operator’s insurance shall be primary and non-contributory to any other insurance that may be maintained by The Regents of the University of California.

Use of Non-Owned Aircraft on UC Business

Employees who want to use non-owned aircraft to conduct University business shall complete an Application to Use Aircraft on UC Business form and submit it to the Risk Management Office for processing. Employees using non-owned aircraft on University business shall meet the University’s minimum requirements prior to piloting aircraft as follows:

  1. The Chancellor must approve use of non-owned aircraft per Business & Finance Bulletin G-28.
  2. Employee pilots must submit a certificate of insurance that shows evidence of aviation liability insurance with a minimum of $1 million per occurrence, combined single limit bodily injury, property damage, passenger liability if flying single-engine piston fixed-wing aircraft.
  3. The certificate of insurance shall name the Regents of the University of California, its officers, agents, and employees as additional insured, and contain a waiver of subrogation in favor of The Regents of the University of California, its officers, agents, and employees. The employee pilot’s insurance shall be primary and non-contributory to any other insurance that may be maintained by The Regents of the University of California. The certificate of insurance shall be submitted to the Risk Management Office.
  4. Proof of insurance coverage shall extend to loss of or physical damage to the aircraft.
  5. To fly on UC business without passengers, employee pilots shall have a current private license and a minimum of 10 hours of flying time as a pilot in command in the same make and model of aircraft in the preceding 90 days.
  6. To carry passengers, the employee pilot shall either have logged 500 hours of actual flight time as a licensed private pilot in command of an aircraft, or possess a valid commercial (or higher type) pilot license issued by the FAA.
  7. A current Pilot History Form shall be submitted to the campus Risk Management Office along with the Application to Use Aircraft on UC Business.

UC Waiver of Liability

The UC Waiver of Liability must be signed by all people participating in UC aircraft charters, or flying in non-owned planes operated by University employees on University business, except for UC employees in the course and scope of their employment. It is the responsibility of the department sponsoring the aircraft charter, or the department of the UC employee flying a non-owned aircraft on University business, to prepare, collect and maintain the required waivers. Go to Waiver of Liability for more information.