Risk Management & Insurance


Travel

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Travel Risk Assessment

  • Identify potential travel risks and security risks, how to reduce or avoid them, and how to respond to emergencies when they occur.
  • Register with iJET/Worldcue to get real-time intelligence, notices, and alerts via email about political unrest, natural disasters, and health warnings as well as information about required immunizations, entry/exit, safety and security, transportation, weather, communications.
  • Review State Department information sheets and travel warnings and discuss with participants to identify potential travel risks and emergencies that may arise.
  • Agree on an emergency communications plan; consider establishing a “buddy system.”
  • Agree on guidelines for handling emergencies and contacting parents and family members.
  • Make certain that all participants register for travel insurance.
  • Know how to contact local law enforcement authorities.
  • Transportation from one site to another.
  • Know how to contact the local US Embassy/Consulate.

Emergency Response

  • How will you respond to hospitalization for injury or illness; rape, sexual assault, or physical assault; crime; severe psychological problems; or civil unrest, terrorist attacks, or outbreak of war.
  • Know how to seek appropriate medical care (medical emergency) or a safe location.
  • Notify the UC Travel Assist Provider United Health Care Global (UCHG) of your location and status. UC Travel Assist Provider Emergency contact numbers:
              Tel. 410.453.6330 (From outside the U.S.)
              Tel. 866.451.7606 (From U.S. and Canada)
  • Notify the UCSB Risk Management office and your department of your location and status. UCSB Risk Management office:
              Tel. 805.893.4169
              Emergency Cell: 805.451.2209
              Fax: 805.893.8521
              Email: mari.tyrrell-simpson@ucsb.edu
  • The Travel Insurance provider and UCSB Risk Management will assist and coordinate emergency action as required, including notifying the State Department or local authorities.

Emergency Contact with Family

  • Travel leaders should not make direct, initial contact with family members without student’s permission.
  • When possible, students should communicate with their parents when emergencies arise.
  • Do not presume that a student’s parents are the listed emergency contact.
  • Travel leaders should contact their department if a student is ill or injured, even if it’s not an emergency, so the department and University are not caught off guard if contacted by parents.
  • If a student is ill or injured abroad, the student should be encouraged to inform their parents, but this disclosure is ultimately up to the student.
  • Travel leaders may choose to inform emergency contacts about a potential emergency abroad without the student’s express permission, if the student is unable to speak for him or herself; the student has been missing for more than 24 hours; the student is perceived to be a danger to themselves or others; or when a significant health, safety, or security incident has occurred that affects the entire program.

Travel Safety Plan

The Travel Risk Safety Plan form can be used during the planning stages to think about and identify potential health and security risks, measures that can be taken to reduce or avoid them, and how to respond to emergencies if and when they occur.