Risk Management & Insurance


Travel

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UC Business Travel Insurance

The Employee Business Travel Insurance Program provides worldwide 24-hours/day coverage for faculty and staff traveling on official University business. Independent contractors hired by and under the direction of the University qualify for travel insurance coverage under this Program if they are working on University business. The coverage allows up to 7-14 days for personal travel that may occur during an employee’s business travel and the benefits extend to traveling companions. More information about this no-cost coverage is available at:

Register for Travel Insurance

Though coverage is automatic, employees must register when they travel out-of-state and internationally in order to receive the full services and protections that the coverage provides. In-state travel less than 100 miles from an employee’s home campus is also covered but registration is not required. If employees book their travel through Connexxus, the traveler is automatically registered for travel insurance coverage. After completing the reservation the employee will be emailed the insurance carrier’s toll-free contact numbers. Employees who do not use Connexxus to book their travel can go to Enrolling In UC Trip Insurance to register their travel plans and obtain a Confirmation of Coverage Card. The card contains the insurance carrier’s toll-free contact numbers.

Register Travel Companions

Traveling companion(s) are eligible for coverage under an employee’s travel insurance. Traveling companions are persons traveling with the University employee on the same itinerary, including spouses or domestic partners, children, colleagues, friends and/or extended family. An employee of another academic or corporate institution is not a traveling companion; nor is someone hired in a foreign country as a driver, translator, etc. Employees must list their traveling companions when they register their own travel.

Register for iJET/Worldcue

The University contracts with iJET/Worldcue to provide its employees with intelligence and alerts about the part of the world where they will be traveling. iJET/Worldcue will generate a “welcome email” to the traveler when the traveler books travel through Connexxus, or registers out-of-state or international trip information with UC Away. The welcome email provides a link where the traveler can go to complete an online profile that provides iJET/Worldcue with important contact information, including the traveler’s email address and itinerary.

Completing the profile in iJET/Worldcue is a crucial step in assuring the traveler’s safety. Without the profile information, iJET/Worldcue cannot provide real time intelligence and travel alerts to the UC traveler. Registered UC travelers who complete the profile will receive direct e-mail notices from iJET/Worldcue about the area where they will be traveling that will include information about political unrest, natural disasters, war activities, health warnings, etc., as well as required immunizations, entry/exit, safety and security, language, transportation, weather, communications, legal and cultural issues, and currency exchange rates. This is obviously a valuable resource when traveling and can help UC travelers avoid difficulties during a trip.

The iJET/Worldcue system also makes it possible for the University to keep track of where its employees are traveling. In the event of civil strife or natural disasters the University is better able to provide emergency services such as security extraction and emergency medical evacuation when its employees are in danger and require these services. Because iJET/Worldcue provides travelers with information that will keep them safer and the University with information that allows it to respond more quickly to emergencies involving its employee travelers, it is of the utmost importance that the student traveler complete the travel profile in iJET/Worldcue upon receipt of the “welcome email”.

Employees who do not use Connexxus to book their travel can sign up for iJET/Worldcue on the last page of the on-line travel registration form. The sign-up paragraph reads as follows: “[….Click here to create your personal travel profile for this trip with iJET/Worldcue, the providers of security protection and emergency services, including security extraction and medical evacuation that may be needed when circumstances arise….]”.

If you have already registered your trip but neglected to sign up for iJET/Worldcue, you may contact iJET/Worldcue directly by sending an email to customerservice@ijet.com or calling 443.716.2419. You will need to provide your name, home campus, email address, destination, and itinerary. For additional information, go to OPRS: Business Travel Insurance FAQs.