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Personal Protective Equipment (PPE)

Program Overview: When hazards cannot be adequately controlled or eliminated through engineering or administrative means, the use of personal protective equipment (PPE) is required. UCOP policy and Cal/OSHA regulatory standards (CCR, Title 8, Section 3380) require the supervisor to select Personal Protective Equipment (PPE) for workers under their supervision based on an assessment of hazards in the workplace which those workers are likely to encounter. Supervisors are also responsible for ensuring their employees are trained on its proper use and it is maintained in a safe, sanitary condition.

Supervisor/Departmental Responsibilities

Hazard Assessments

Each supervisor shall assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of personal protective equipment (PPE). Each supervisor shall verify that the required workplace hazard assessment has been performed through a written certification that identifies the workplace evaluated; the person certifying that the evaluation has been performed; the date(s) of the hazard assessment; and, which identifies the document as a certification of hazard assessment. The hazard assessment should be repeated when new hazards are identified, or introduced into the workplace, or at least every three (3) years. Click here for a sample Hazard assessment and PPE evaluation form.

Personal Protective Equipment Selection

If there are hazards present in the work environment which cannot be controlled through engineering or administrative means and require the use of PPE, the supervisor shall:

  1. Select and ensure the use of PPE that will protect employees from the hazards identified in the hazard assessment;
  2. Communicate selection decisions to each affected employee; and,
  3. Select PPE that properly fits each affected employee.

PPE shall be of such design, fit and durability as to provide adequate protection against the hazards for which they are selected. PPE should be reasonably comfortable and shall not unduly encumber the employee's movements necessary to perform their work. Supervisors shall ensure that all personal protective equipment, whether employer-provided or employee-provided, complies with the applicable Title 8 standards for the equipment. Each supervisor is responsible for periodically re-evaluating the selection and use of PPE in work areas under their control.

Maintenance and Replacement

Employees are responsible for properly wearing required PPE and for informing their supervisor when worn or damaged PPE needs to be replaced. Defective or damaged personal protective equipment shall not be used.


Supervisors must provide documented training to employees who are required to use PPE. Employees shall be instructed on its use in accordance with the manufacturer's instructions. Each affected employee shall demonstrate the ability to use PPE properly and an understanding of the items listed below prior to being allowed to perform work requiring the use of PPE:

  1. When PPE is necessary;
  2. What PPE is necessary;
  3. How to properly don, doff, adjust, and wear PPE;
  4. The limitations of the PPE; and,
  5. The proper care, maintenance, useful life and disposal of the PPE.

When the supervisor has reason to believe that any affected employee who has already been trained does not have the understanding and skill required above, the supervisor shall retrain each such employee. Circumstances where retraining is required include, but are not limited to, situations where:

  1. Changes in the workplace render previous training obsolete; or
  2. Changes in the types of PPE to be used render previous training obsolete; or
  3. Inadequacies in an affected employee's knowledge or use of assigned PPE indicate that the employee has not retained the requisite understanding or skill.

The employer shall verify that each affected employee has received and understood the required training through a written certification that contains the name of each employee trained, the date(s) of training, and that identifies the subject of the certification.

Services: EH&S can assist supervisors and employees with determining proper PPE for their job duties.

Biological Safety Officer:For assistance regarding PPE for biological related hazards please contact the Campus Biosafety Officer.

Industrial Hygiene & Occupational Health:For respirators and hearing protection please contact the Industrial Hygiene Division.

Laboratory Safety Division:For assistance regarding PPE for non-biological laboratory related hazards please contact the Laboratory Safety Division.

Radiation and Laser Safety Division:For assistance regarding PPE for lasers and radiological hazards please contact the Radiation Safety Division.

Additional Resources:



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Last Modified April 3, 2013