The UCSB Interim Food Service Policy governs catering, food distribution, and food sales sponsored, hosted or administered by members of the UCSB community, that use UCSB managed funds, or take place on University premises or in University facilities.
- Catered Events at UCSB
- Caterer Insurance/Health Permit Requirements
- List of Approved Caterers
- Obtaining a UCSB Catering Permit
- Food Truck Catering Service
- Catering Services - Exception to Policy
- Required Event Information
- Food Safety & Sanitation
- Food Concessions
The UCSB Interim Food Service Policy gives UCen Catering and Special Events Catering exclusive responsibility for providing all catering, food distribution, and food sales at UC Santa Barbara. Departments planning events that will require catered food service, either on-campus or off-campus, must first contact both UCen Catering and Special Events Catering who have first right of refusal to provide service. If neither UCen Catering nor Special Events Catering can provide the required food service they will permit the use of a commercial caterer. Commercial caterers must meet University insurance requirements and possess a current Health Permit.
- The Risk Management Office maintains a List of Approved Caterers. If a commercial caterer is not already on the List of Approved Caterers, the caterer must submit a Certificate of Insurance and current Health Permit to the Risk Management Office.
- The caterer’s insurance must comply with the University’s requirements; see FS: Food Service Insurance Requirements.
- The Request for a Certificate of Insurance from a Food Provider form can be used to request the required certificate of insurance.
- After a caterer has submitted a Certificate of Insurance and a current Health Permit that meet the University’s requirements, Risk Management will place the caterer’s name on the List of Approved Caterers.
- Obtain a UCSB Catering Permit (DocuSign) (see instructions below).
See FS: Catering Services Approval Process for more information.
Caterers cannot work at a campus event without an approved Catering Permit (DocuSign). The UCSB Catering Permit (DocuSign) contains terms and conditions that protect the University in the event that the caterer’s acts or omissions are responsible for injury.
- Complete and sign the UCSB Catering Permit (DocuSign).
- Obtain the caterer’s signature on the UCSB Catering Permit (DocuSign).
- Submit the UCSB Catering Permit (DocuSign) to both UCen Catering and Special Events Catering for a waiver signature before the date of the catered event. Attach the caterer’s quote and/or invoice to the Permit.
- UCen Catering and Special Events Catering will each review, approve, and sign their copy of the UCSB Catering Permit (DocuSign) and return them to the Department.
When the Department submits the caterer’s invoice to Accounting, it must submit the approved Catering Permit along with the invoice or Accounting will not pay the invoice.
If a food truck is going to provide catering service, the department and the food truck vendor must contact Campus Concessions. Campus Concessions will coordinate the approval process with UCen Catering and Special Events Catering.
When a department orders pizza (any dollar amount) or catered food service whose total cost does not exceed $150.00, they do not need the approval of UCen Catering or Special Events Catering and a UCSB Catering Permit (DocuSign) is not required. Except for pizza delivery, ALL food service at UCSB events must be from caterers who are on the List of Approved Caterers and who are approved to provide food service at UCSB events.
Provide the following information about your event to UCen Catering and Special Events Catering when making a request for food service: event date and time, event location, sponsoring department, department contact name, telephone number, and email address, number of people at the event, type of food, whether selling food or catering (no cash handling), the name of the caterer you wish to use if UCen Catering or Special Events Catering cannot meet the department’s needs. Provide a copy of the caterer’s invoice or quote.
The University requires that caterers, concessionaires, and food trucks comply with University policies and procedures regarding food safety and sanitation and the Santa Barbara County Public Health Department’s Requirements for Temporary Food Facilities. UCen Catering, Special Events Catering, Campus Concessions, and Environmental Health & Safety reserve the right to monitor and inspect food distribution by commercial food providers at University events to ensure compliance with these requirements.
Go to UCSB: Food Concessions for information about the use of food concessions at UCSB events.